Software and Support:

  • Quickbooks Online Subscription
  • ChurchTrac Online Subscription (or similar software)
  • Intuit Online Payroll module
  • Quickbooks ongoing administration for one business

Accounts Payable:

  • Process approved bills on weekly basis
  • Print and prepare for mail and/or electronically submit bill payments
  • Post and classify all entries to Chart of Accounts
  • If requested, electronic payments through software can be available 


  • Set Up of payroll file in online payroll module
  • Process payroll for employees – 1 state
  • Prepare payroll payments via check or direct deposit
  • Monthly payroll tax deposits
  • Prepare and file 941 payroll tax return
  • Prepare and file TN SUTA payroll tax return (if elected)
  • Prepare and file 940 payroll tax return
  • Prepare and file end of year W2s
  • Integrate all payroll entries into QBO file


  • Set up and maintain file in ChurchTrac (or similar software) for contribution tracking.
  • Enter and track weekly contributions 
  • Post contribution summaries into accounting datafile file on weekly basis
  • Generate annual contribution statements on annual basis.


  • Provide standard monthly financial reports each month.
  • Provide custom reports as needed
  • Provide report for budget to actual each month



  • Entry and classification of monthly transactions into Quickbooks with bank/credit card reconciliations on monthly basis
  • Manage posting of designated funds as required
  • End of year 1099 preparation
Church Bookkeeping Support
Financial Advisory Enhancement
  • Organization and management of chart of accounts for bookkeeping data file
  • Additional customized financial reporting outside of Quickbooks as required
  • Assist with annual budget process and development
  • Participate in monthly budget/financial church meetings (in person or via skype or similar)
  • Complete annual report to the state
  • Advise on best practices for church financial management
  • Advise on fund management practice for capital campaigns and/or additional programs
  • Advise on building donor relations through an annual distribution presentation.
Church Bookkeeping Support
Administrative Enhancement
  • Evaluation and documentation of work flow processes
  • Prepare check and credit card requisitions as required
  • Transfer funds as required in keeping with designated fund requirements
  • Oversee and manage counting process [we are unable to actually count any of the funds]
  • Maintain Insurance Records
  • Maintain Employee Records
  • Process 401 K payments and other required administrative payments


LEBLANC & CHANDLER CPA      108 PARLIAMENT DRIVE      MARYVILLE, TN 37804       (865) 980-5556